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PROCUREMENT POLICY

A. Procurement Methods
  • Shopping method: Only one time allowed costing not above US $ 2500.00.
  • Local Tender method: For the machinery costing more than US $ 25000.00 but not exceeding US $ 0.5 million.
  • International Tender Method: For machinery costing more than US $ 0.50 million.

B. Performance Bank Guarantee (PBG)

  • For Imported m/c 15% for old m/c & 10% for new m/c of CFR value as PBG
  • For Local m/c 10% of machine price as retention money
C. delegation of Power for approving machinery procurement:
 
Cost range
Officer Empowered
Shopping Method:
01.
Upto US $ 0.015 million Head of the Department (related to Machinery Procurement)
02.
Upto US $ 0.025 million Head of Division
Quotation/Tender method:
01.
Upto US $ 0.01 million Head of the Department
02.
Upto US $ 0.05 million Head of Division
03.
Upto US $ 0.10 million Managing Director
04.
Above US $ 1.00 million Board of Directors
 
REQUIREMENT OF PAPERS AT THE TIME OF APPRAISAL AND PROCUREMENT

A. Improted Machinery

1. Each offer should mention/submit :

  • Detail technical specification
  • Detail terms & conditions
  • Delivery schedule (maximum 180 days)
  • Validity (120 days)
  • Catalogues
  • Manuals
  • Drawings
  • Manufacturers recommended square parts
  • Price in CFR Chalna/Ctg./Dhaka/Benapole basis (showings FOB & freight separately)

2. The offer should be concluded in US$ basis as well as currencies of the country of origin.
3. The offer should contain the clause that all negotiating Bank Charges at supplier end will
    have to be borne by the suppliers.

4. If the offer submitted by the local agent, the agent should submit :

  • Photocopy of the Agency Agreement with the overseas principal.
  • Registration No of CCI&E.
  • Indenting Association registration number.
  • Permission number of Bangladesh Bank.
  • Commission in the invoice.

5. The supplier/manufacturer must furnish the name & countries to which similar machinery has     been exported by them indicating the volume of exports in last three years.

6. The suppler/manufacturer should also submit the following :

  • Latest audited Balance Sheet.
  • Constitution of the company.
  • Letter of authority to BSB whereby BSB ask for confidential report/opinion from the designated Bank (Account no. to be provided by the Company).
  • Letter of recommendation or certificate from the National Chamber of Commerce & Industry or Government responsible for export.

7. The manufactures/suppliers should provide drawing & technical documents for use in the     machinery layout foundation, installating & supervision of the machinery.

8. The manufacturer/supplier will guarantee the production as per claimed production capacity.

9. The manufacturer/supplier should also mention the following :

  • Life expectancy of machinery.
  • Spare parts & accessories for two years of operation with price in FOB & Freight separately.
  • After sales services facility to be provided by them to the users of machinery.

10. The manufacturer/supplier if selected required to :

  • Enter into a contract with the buyer as per BSB’s proforma.
  • Submit 15% Performance Bank Guarantee as per BSB’s proforma or accept the conditions of 15% retention money or combination of both.
  • Submit guarantee & Warranty Certificate as per BSB’s proforma be countersigned by manufacturer.

B. Local Machinery

1. Each offer should mention/contain.

  • Detail technical specification.
  • Detail terms & conditions.
  • Delivery schedule (maximum 120 days from placement of order).
  • Validity (120 days).
  • Catalogues.
  • Manuals.
  • Drawings.
  • Manufacturers recommended spare parts.
  • Price (ex-factory).

2. The supplier/manufacturer must furnish the name & countries to which similar machinery has     been exported by them indicating the volume of exports in last three years.

3. The suppler/manufacturer should also summit the following :

  • Latest audited Balance Sheet.
  • Constitution of the company.
  • Letter of authorities to BSB whereby BSB may ask for confidential report from the designated Bank (Account no. to be provided by the Company).

4. The manufacturer/suppliers should provide drawing & technical documents for use in the      machinery layout foundation, installation & supervision of the machinery.

5. The manufacturer/supplier will guarantee the production as per claimed production capacity.

6. The manufacturer/supplier should also mention the following :

  • Life expectancy of machinery.
  • Spare parts & accessories for two years of operation with price in FOB & freight separately.
  • After sales services facility to be provided by them to the users of machinery.

7. The manufacturer/supplier if selected required to :

  • Enter in to a contract with the buyer as per BSB’s prescribed proforma.
  • Submit 10% Performance Bank Guarantee as per BSB’s proforma or accept the conditions of 10% retention money.